Project Management defines 5 major processes; Initiation, Planning, Execution, Monitoring and Controlling, and then Closing. During project initiation, the project managers often fail to define the problem correctly, thus leading to faulty processes.
The major reasons behind this, is the belief system, which says that problem solving is more decisive than defining the problem. The next cause is assumption of a certain problem, and then finding a solution around that pivotal hypothesis.
Successful Project Management asks for a proper Project Definition, in the absence of which there might be a chaos, faulty assumptions, delay, and finally loss in valuable project time. Even though the team and the concerned stakeholders are well aware of the problem at hand, it is still a good practice to have a documented project definition that can be referred to in case of any discrepancy. This leads to an efficient problem solving approach that saves time, and leads to successful conclusions.
To understand what the vision of the project management team is, it is crucial to write down every detail, as a part of the Project Definition. Only then, the team can proceed and be successful in their mission. In case a team comprises of members from different functional groups, the expected behavior should also be elucidated in this document.
Ensuring that the project is well defined, it accomplishes initial success. It provides a basis for revisiting missed out details and functional and behavioral aspects of every member working in the team.